Bilingual Administrative Assistant

Job Details

Bilingual Administrative Assistant

Ottawa, Ontario



Direct Placement

Job Description

Bilingual Administrative Assistant


Region: National Capital Region

Employment Type: Permanent Full-Time

Language Requirements: Bilingual

Job Reference Number: 37275-BD


Project Description:

ADGA delivers strategic insight, world-class technology and service excellence in Defence, Security and Enterprise Computing to clients in the Federal Government, other levels of government and in the private sector. In a world driven by convergence, ADGA provides the expertise and innovation that organizations need to remain secure, efficient and productive. This rests on an outstanding track record built since 1967, safeguarding some of Canada’s most critical assets. Headquartered in Ottawa, with offices across Canada, ADGA is a privately owned Canadian company that employs more than 800 employees, technical consultants and subject matter experts.

We are guided by a set of ethical values of Respect, Loyalty and Trust and a commitment to excellence, which define us and guide our organizational conduct.

We are currently looking a Bilingual Administrative Assistant for an internal role at our head office in the National Capital Region.



  • Serving visitors by greeting, welcoming, directing and announcing them appropriately
  • Answering, screening and forwarding any incoming phone calls and providing basic information, responding to intercom and visitors, sending out courier packages
  • Receiving and sorting daily mail/deliveries/couriers
  • Assisting in the creation, preparation and/or update of various reports
  • Reconciling courier invoices and statements as required
  • Maintaining security by following procedures and controlling access (monitor logbook, issue visitor badges)
  • Providing administrative support to various departments, which includes but not limited to research, reporting and scheduling events
  • Composing, preparing and typing letters, memorandums, reports or other types of documentation
  • Supporting new employees and consultants (including the setting up work station assignments) as required
  • Managing the ADGA event calendar, and liaise with stakeholders as required
  • Coordinating corporate meetings, ensuring that conference rooms are booked and coffee and catering services are provided when requested
  • Coordinating travel arrangements and making amendments as required and be pro-active to accommodate travel requirements.
  • Assist as a part of the Health and Safety committee
  • Parking management
  • Respond to emergency situations or other issues involving the facility and ensure they are addressed by the Facility Coordinator
  • Manage contract and price negotiations with office vendors, services providers


Requirements (experience/skills/clearance):

  • 2+ years of administrative experience.
  • Strong knowledge of administrative procedures normally acquired through formal education in business administration, and proven work experience
  • Strong verbal and written communication skills
  • Excellent interpersonal skills
  • Advanced technical proficiency in the MS Office suite
  • Self-starter with strong organisational skills
  • Ability to plan and coordinate activities for senior managers and multi-task with changing priorities and frequent interruptions. 


 Other Requirements:

  • Minimum of a College Diploma in business administration or a related subject or a combination of education and experience with the proven ability to perform the job tasks may be accepted.
  • Have an Enhanced Reliability security clearance, with the ability to obtain a secret clearance
  • Bilingual – French and English (Read/Write/Speak)



Additional Comments:

Are you an ADGA employee or consultant? If so, check out our new referral program!

ADGA Group Consultants Inc. has policies and procedures in place to support its employees with accommodation requirements throughout the organization.

Accommodations are available on request for candidates taking part in all aspects of the selection process. If accommodation is required, it is requested that you contact ADGA’s Accessibility Officer.

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